2018 LTA Spring Elections – Announcement of Vacancies

Announcing the following vacancies in Lennox Teachers Association leadership and governance:

President – 2-year term [member of the Executive Board]; duties:

  • Be the official spokesperson for the Association;
  • Be familiar with the governance documents of the Association, CTA and NEA;
  • Call meetings of the Association, the Representative Council and the Executive Board;
  • Prepare the agenda for the meetings of the Association, the Representative Council and the Executive Board;
  • Preside at all meetings of the Association, the Representative Council and the Executive Board;
  • Appoint the chairperson, all members of the Bargaining Team and alternates, with the majority approval of the Executive Board at the beginning of each school year;
  • Appoint the chairperson, treasurer and all members of the Political Action Committee with the majority approval of the Executive Board at the beginning of each school year;
  • Appoint the chairperson and all members of the Elections Committee with the majority approval of the Executive Board at the beginning of each school year;
  • Appoint chairpersons and members of all other committees with the majority approval of the Executive Board at the beginning of each school year or upon formation of the committee;
  • Suggest policies, plans and activities for the Association, and be held responsible for the progress and work of the Association;
  • Attend meetings of the Service Center Council of which the Association is a part; and
  • Attend other CTA/NEA meetings as directed by the Representative Council.
  • Stipend = $3,000/yr. + up to 40% release time, as determined by Rep Council

Vice-President of Contractual Affairs – 2-year term [member of the Executive Board]:

  • Serve as assistant to the President in all duties of the President;
  • Assume the duties of the President in the absence of the President (i.e., serve as “First” Vice-President);
  • Serve as co-coordinator of committee activities as directed by the President; and
  • Serve as chairperson of the Grievance Committee and keep an accurate record of all grievances.
  • Stipend = $750/yr.

Vice-President of Curricular Affairs – 2-year term [member of the Executive Board]; duties:

  • Serve as assistant to the President in all duties of the President;
  • Assume the duties of the President in the absence of the President and the Vice-President of Contractual Affairs (i.e., serve as “Second” Vice-President);
  • Serve as co-coordinator of committee activities as directed by the President; and
  • Serve as chairperson of the Membership Committee and keep an accurate roster of the Membership.
  • Stipend = $750/yr.

Secretary – 1-year term (fills vacancy for the remainder of a current 2-year term) [member of the Executive Board]; duties:

  • Carries on the correspondence pertaining to the affairs of the Association as directed by the President;
  • Keeps a careful and accurate record of the proceedings of each meeting, regular or special, of the Association, Representative Council, and Executive Board;
  • Keeps a careful and accurate roster of meeting attendance and of the membership of all committees;
  • Is responsible for the distribution of minutes, notices of meetings, and agendas for all meetings to members of the Representative Council and Executive Board, and to the Membership when appropriate;
  • Is responsible for the formation and distribution of the Association’s calendar of activities; and
  • Maintains the Association’s webpage and monitors/moderates its social media presence.
  • Stipend = $750/yr.

Site Representatives – 1-year terms (based on formula in the LTA Bylaws, currently = 2 per elementary site, 4 at LMS, 1 at preschool, and 1 for TOSAs for a total of 16 positions) [members of the Representative Council]; duties:

  • Conduct constant and ongoing liaison between the Representative Council and Active members at the school site;
  • Serve as the official channel through which written communications and publications can be easily and quickly transmitted between the Association and the Active members;
  • Represent the views and the input of the Active membership in votes taken in the Representative Council, conducting frequent and regular polls of such membership for this purpose; and
  • Perform such additional duties as prescribed by the Executive Board.
  • Stipend = $200/yr. + an additional $50/yr. if re-elected to consecutive terms after the first.

download Declaration of Candidacy form

download complete election timeline and procedures

download CTA 2017-2018 Local Elections Manual

Election deadlines and timeline:

  1. Announcement of vacancy(ies) and term(s) of office using a method that will ensure each member is aware of the opportunity to file a declaration of candidacy – Announcement = Fri, 4/13/18
  2. At least fifteen (15) calendar days between the announcement date of the vacancy(ies) and the date of the election – Election = Wed, 5/2/18 – Wed, 5/4/18 (19 days after announcement)
  3. Place, time and date of receipt (date received, not date postmarked) for declaration of candidacy forms – Written declarations of candidacy must be received by Ann Chaffey at Jefferson Elementary by 4pm on Fri, 4/27/18
  4. Final date to acknowledge candidates’ declaration of candidacy – Candidates will be announced on Fri, 4/27/18, no later than 8pm, via the LTA website
  5. Date for preparation of ballots – Ballots will be prepared on Sat, 4/28/18
  6. Date on which ballots will be distributed – Ballots will be distributed to non-running Site Reps and Professional Relations Reps on the morning of Wed, 5/2/18
  7. Date by which to request a ballot – Written requests for mail-in ballots must be received either by Ann Chaffey at Jefferson Elementary or delivered to the Association post office box [Lennox Teachers Association, PO Box 2231, Hawthorne, CA 90251] by 4pm on Thurs, 4/26/18.  Mail-in ballots will be sent via regular mail on Sat, 4/28/18, to those members on dues paying leave who request them by the above deadline
  8. Date(s) when voting will take place – Voting will take place on Weds, 5/2/18 – Fri, 5/4/18
  9. Deadline date (date received, not date postmarked), time and place for return of ballots – Completed ballots must be received by Ann Chaffey at Jefferson Elementary by 4pm on Wed, 5/2/18.  Mail-in ballots must be delivered to the Association post office box [Lennox Teachers Association, PO Box 2231, Hawthorne, CA 90251] by 4pm on Wed, 5/2/18
  10. Date, time and place where ballots will be counted, which should be immediately following the deadline for receipt of voted ballots – Ballots will be counted on Fri, 5/4/18 at 4:30pm at Jefferson Elementary
  11. Date that announcement of results shall be made to leadership, candidates, members, and posted at each work site, which date shall be not later than five (5) calendar days following the counting of ballots – Results will be posted on the LTA website on Fri, 5/4/18, no later than 8pm, and posted at all school sites on LTA bulletin boards on Mon, 5/7/18
  12. Dates and timelines for run-off election, if necessary – Run-off election (if necessary) = Wed, 5/9/18 – Fri, 5/11/18; Ballots received/counted = Fri, 5/11/18, 4:30pm; Results announced = Fri, 5/11/18, no later than 8pm
  13. Deadline for filing of challenges to initial election and run-off if held (date received, not date postmarked) – Written challenges must be filed by Tues, 5/14/18 at 8am with Ann Chaffey at Jefferson Elementary.

Procedural components include the following:

  1. Method by which Declaration of Candidacy(ies) are submitted (mail, hand delivered, fax) – Declarations of candidacy (form) must be received by Ann Chaffey at Jefferson Elementary by 4pm on Fri, 4/27/18.  Declarations may be submitted via e-mail or hand delivery.
  2. Procedure for distributing election guidelines/rules to candidates – Election guidelines and rules will be posted on the LTA website and at all school sites on LTA bulletin boards
  3. Campaign statement of candidates (decide on limit of number of words, and what to do if limitation is exceeded) – Candidate statements will be limited to 50 words or less.  In case a candidate submits a statement exceeding 50 words, only the first 50 words will be included on the Candidates’ Statement sheet.
  4. Method of distribution of ballots – Ballots will be distributed to non-running Site Reps and Professional Relations Reps on the morning of Wed, 5/2/18.  Non-running Site Reps and Professional Relations Reps will make ballots available to members during non-contract hours before school, at lunch and after school on Weds, 5/2/18 – Fri, 5/4/18; Mail-in ballots will be sent via regular mail on Sat, 4/28/18, to those members on dues paying leave who request them by 4pm on Thurs, 4/26/18.  Written requests for mail-in ballots must be received either by Ann Chaffey at Jefferson Elementary or delivered to the Association post office box [Lennox Teachers Association, PO Box 2231, Hawthorne, CA 90251].
  5. Whether declarations of candidacy must be accompanied by a campaign statement, or whether the statement will be solicited later. If later, a deadline date must be established – Declarations of candidacy must be accompanied by a campaign statement of no more than 50 words, and submitted by the Fri, 4/27/18, 4pm, deadline.
  6. Provision for elections committee chairperson or designee to be present to receive declaration of candidacy by filing deadline – Ann Chaffey will be available to receive declarations of candidacy 3:15pm – 4pm on Fri, 4/27/18, at Jefferson Elementary.  Declarations (form) may be submitted to Ann Chaffey prior to the deadline via e-mail or hand delivery.
  7. Announce that the names are to be listed according to CTA alphabet – Names will be listed according to CTA alphabet.
  8. If not provided in governance documents, election will be decided by majority vote. If a candidate does not receive a majority vote, a run-off election shall be conducted between the candidates receiving the highest number of votes.  The names on the run-off ballot will be one (1) more than the number of vacancies to be filled.

For more information on election rules and timelines, including campaign Do’s and Dont’s, please refer to the LTA Bylaws and Standing Rules and the CTA 2017-2018 Local Elections Manual.

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